The Microsoft Office is the most popular word processing application software developed by Microsoft. You probably have been using the software but you are not getting the most value out of it yet. The top free Microsoft Office optimization tools we are reviewing today will help you to use other great Microsoft application like Outlook, Word, Excel, and PowerPoint more effectively.
With all the tool we are reviewing, you will be able to cut through email clutter, create PDF files for free, use the Microsoft Excel to run a business, and shrink massive PowerPoint files, among other things. One good thing about all these tools is that they are all free to download.
Downloading all or any of these Microsoft Office optimization tools will enable you to use Outlook, Word, Excel, and PowerPoint more effectively. The first 3 tools are great tools to start with if you really want to get the most value from Microsoft Office. These tools can help you to recover lost product keys, kill privacy-invading information, and even replace Office with a free alternative.
Free Microsoft Office Optimization Tools
ProduKey: This is a free productivity programme for Windows that lets you recover the key to your operating system and that of Microsoft Office. This is extremely useful if you have some reason to re-install your OS and can’t remember where you put the license info. If you are trying to install or reinstall the Microsoft Office components, you will need the Office’s product key which you might not locate in the CD from which you installed the Office.
What next you need to do? Just download the ProduKey and run it to display all the product keys for every one of your Microsoft Office applications; it also displays them for Windows, Windows Server, and Microsoft SQL Server. Once you have the key, you’re ready to go. For network administrators, the tool has a variety of command-line options, such as for obtaining a product key from a remote PC, and for saving product key information to a text file. Download
Metadata Analyzer: This is an analysis tool which will be able to check the MS Office documents (Word, Excel, PowerPoint) as well as their properties in order to detect unauthorized disclosure of confidential information. Metadata Analyzer will inform you about this confidential information and will warn you of unauthorized disclosure of information.
Some hidden elements in your Microsoft Office can harm your PC. Many information you may imagine is lurking in your Office documents, and anyone who receives and views them can see everything. Documents hold hidden text, names of authors, revision history and markup, hidden cells, hidden spreadsheets, the total number and time of revisions, and other details.
The Metadata Analyzer will make sure that nothing similar happens to you. Point it at any document, and it analyzes the file, showing you all the private information lurking within. The program will then clean up the document so that the information drops out of sight. Download
OpenOffice: If you are looking for the new Microsoft Office suite but you do not want to hand over hundreds of dollars to the merchant, grab the OpenOffice powerful suite instead. It has a word processor, a spreadsheet, a presentation program, a database, and a drawing program, and even a “mathematical function calculator” if you need that sort of thing. You don’t need to worry about compatibility with Microsoft Office formats: OpenOffice will handle all of those, as well as open-source formats. Each program in the suite offers just about all the power you’ll require. Download
Xobni: This Microsoft Office optimization tool runs as an Outlook sidebar, it will show information about the person with whom you are communicating with for each email you received. The software will set up a threaded list of every email between the two of you. You will also see a list of every file you’ve exchanged, as well as the person’s phone number and social network with a list of people with whom that person has exchanged messages.
It includes icons for sending an email to the person and scheduling a meeting via Outlook, as well. For anyone who lives for statistics, the total number of messages you’ve exchanged appears at the top of the screen, along with more information that isn’t of much practical use but is interesting regardless.
Once you installed the software, it will synchronize itself with your Outlook, and once it’s finished it offers a range of nice features in a collapsible sidebar. The main draw is the Xobni search, which is fast, effective and gives you great results. If you search for a person, emails from and to them will appear as a conversation, and hovering the mouse over a result will show you the first few lines of the message. It’s a better way to jog your memory than the basic results in an Outlook search. Download
Lookeen: This optimization tool integrates directly into Outlook, you don’t have to worry about the separate program when doing searches. Thanks to its various organizational tools, you can list all conversations with a specific contact, for example, and show all e-mail messages for a given day, week, or month. The program also automatically summarizes messages.
You can use Lookeen for fast and effective full-text file and email search. The multiple award-winning professional desktop search solution finds all important information for you in record time. Whether searching in Microsoft® Outlook®, PST archives, on Exchange servers, Public folders, on the desktop, in the network or in virtual desktop environments: Lookeen finds every email, every document and every photo immediately, no matter where it’s saved. Download
OutlookTools: This free utility tool is doing an excellent job of simplifying Outlook’s configuration. In a flash, you’ll be able to access all of your Outlook settings and file folders, as well as to run troubleshooting tools, such as one that fixes corrupt .pst files. You can also solve one of the more annoying problems with Outlook: the program’s insistence on blocking certain file types because it considers them insecure. This app will unblock any file type you want.
The new version of OutlookTools has been released. OutlookTools 3 features a new design and is compatible with all currently supported versions of Outlook and Windows. The OutlookTools is a support and advanced settings tool for Microsoft Office. Outlook created by HowTo-Outlook. It gives you easy access to Outlook settings and data folders and allows you to change various settings that are normally only possible through the registry. Download
Slideboxx: This is another great tool for PowerPoint jockeys. With this program, you can find specific slides from any presentation with remarkable speed, and combine those slides into new presentations. Slideboxx indexes all of your presentations, and you search through that index, rather than through the presentations themselves. That way, you can find items much faster.
Slideboxx will find your PowerPoint files and manages your slide library automatically, you don’t need to check-in slides or spend time organizing your slide collection. Slideboxx fits your workflow. Work with your slides your way. You can share PowerPoint slides easily using Slideboxx.
Whether slides are on your file server, SharePoint, Google Drive, Box or Dropbox, the Slideboxx PowerPoint library gives you hassle-free access to the slides you need for the presentations you want. You decide what’s shared and with whom. Download
PrimoPDF: The PrimoPDF is a freeware program that creates a PDF file from Microsoft Windows documents. It works as a virtual printer. It does not present the user with advertisements. This is an alternative to Adobe PDF which is somehow the most popular file format with many users. PrimoPDF lets you create PDF files from any Word document and from any Office document, in fact, as well as documents created in many other applications.
It runs as a printer driver, so all you need to do is select Print and then choose PrimoPDF as your printer. After that, you can choose from a variety of options for creating PDF files, such as including document properties like keywords and the author name or encrypting the document. Download
Culled from InfoWorld | Fifteen Great Microsoft Office Optimization Tools